AP Specialist

Title: AP Specialist 
Direct Manager Title: Accounts Payable Manager

The Role 

The AP Specialist is responsible for managing the entire vendor payment process.  This role will ensure timely and accurate processing of vendor invoices and payments in accordance with the company policies and procedures.  The ideal candidate has strong attention to detail, organizational skills, tech-savvy and comfortable working in a fast-paced environment.  Additional responsibilities include assisting with projects as needed.  This position reports directly to the AP Manager.

What You’ll Do

• Download PDF invoices from AP email inbox and vendor portals to be saved in appropriate folders.
• Review, verify and obtain digital approvals for invoices and ensure proper documentation
• Process invoices accurately and efficiently in the accounting system
• Maintain vendor records, including W9 forms, payment type and contact information
• Prepare weekly check runs that include ACH, Wire, credit card and checks
• Respond to vendor inquiries and resolve payment issues promptly
• Manage Accounts Payable aging to ensure vendor invoices are paid timely
• Follow up on outstanding checks
• Maintain monthly AP reports
• Assist with daily cashbook reconciliation
• Assist with audits and provide supporting documentation as needed
• 1099 reporting

Ideal Qualifications

• Associate’s degree in Accounting or 2+ years AP experience
• Strong Excel skills and familiarity with collaborative tools (e.g. Slack, Zoom, Outlook)
• Prior Accounts Payable or accounting experience with an advertising/marketing agency a plus

Nice to Have

• Maintain a strong attention to detail and organizational skills within a fast-paced environment
• Strong communication skills, both written and verbal; and ability to work effectively across time zones
• Must be results oriented with the ability to balance multiple projects and meet deadlines
• Is self-motivated and has the ability to function independently
• Knowledge of 1099 reporting and basic tax compliance
• Experience with NetSuite and Workamajig advertising agency accounting software a plus

Perks and Benefits

• Competitive Salary
• Health, Dental and Vision benefit packages to fit all types of lifestyles
• Life, Short- and Long-Term Disability Insurance paid 100% by the company
• FSA / HSA Options
• 401(K) with a generous company match program
• Flexible Paid Time Off (aka- unlimited)
• Paid Parental Leave
• Hybrid and Remote work schedules available
• Employee Assistance Program (unlimited free telephonic counseling for a variety of issues such as mental health, financial support, and legal advice)
• Employee Referral Program

About Unlock:
Unlock Health redefines what a marketing and advertising agency can do in healthcare by breaking down walls that have existed for decades. We’ve combined the best teams in healthcare marketing to help every client live their mission – to promote, maintain, and restore health. Our “super agency” approach connects creative, content, and strategy to remove the guesswork from growth, measured by ROI technology. By bringing together the top talent in the industry, we are reshaping the future of healthcare marketing.

We believe our business can only grow by including our Vision and Values in everything we do. Our hiring process is no different. We interview and hire based on our values, which you can learn more about here.

Equality Opportunity Employer Statement
Unlock, and its affiliate companies, is an equal opportunity employer dedicated to building an inclusive and diverse workforce. We provide equal employment opportunities without regard to an applicant's race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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